A message from Dr. Roper - Vacation/PTO Policy for Epic@UNC Go-Lives

Please review this message from Dr. Bill Roper, UNC Health Care CEO, related to a Vacation/PTO Policy surrounding our two Epic@UNC go-live events scheduled for 2014.

Dear Colleagues,

When Epic@UNC goes live at many UNC Health Care locations in 2014, we will need the active engagement and support of everyone at our Go-Live #1 and #2 locations to make this transition a success.

In light of this fact, and after consultation with other organizations and executives that led successful Epic installations, we are establishing a policy to limit vacation/PTO during the period surrounding each Epic@UNC Go-Live. This policy is detailed on our Epic@UNC website.

We did not make the decision to limit the use of vacation/PTO lightly - we know this is an inconvenience. Our Epic@UNC steering committee considered many factors when selecting the dates for each Epic@UNC Go-Live, including ICD-10 and Meaningful Use Stage 2 deadlines, holidays, school spring breaks, and the impact on our co-workers. We quickly realized that every potential timetable affected some key dates in 2014. But the two go-live dates we selected - April 4 and June 20, 2014 - present the best compromise when considering these factors.

Those with time-off/vacation already approved during the restricted dates will be allowed to take vacation/PTO. For everyone else, we hope we are sharing this policy early enough to help you plan for the spring and summer of 2014.

We know that your life outside of Epic@UNC continues, so exceptions to this policy include life events (weddings, births, graduations, religious observances, bereavement, emergencies) and time for professional events (presenting at a conference, attending committee/board meetings). If your situation fits these exceptions, please begin the conversation with your manager today.

Epic@UNC will change many of the systems we use. But it will not change the care and service you provide each day to our patients and colleagues. Thank you for your service to the people of North Carolina and for your help in making Epic@UNC a success.


William L. Roper, MD, MPH
CEO, UNC Health Care
Dean, UNC School of Medicine

Remember that you can find the latest information on the Epic@UNC website and submit any questions you have using our online form.

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