OIS Security Bytes I

UNC’s Office of Information Systems shares bite-size IT security tips for users. As security concerns become more a part of our everyday life, awareness is one of our best allies. For more information, contact your local IT Support or chat with us at help.med.unc.edu.

OIS Security Bytes I click to enlarge Shattered Drive. Preventable Pain.

Save Data Securely

Previously, we have discussed the importance of backups. We have also discussed the proper place to store PHI data.

Recently, however, we have had several cases of users saving data to their local hard drives as their main and only repository.

This is problematic on at least 3 fronts:

  1. Your hard drive is a mechanical/electronic device, meaning that it will eventually fail
  2. Your local desktop/work station is not considered a safe repository for University-owned sensitive data. Project SIR, which is currently underway, is designed to ensure that our local systems do not inadvertently store sensitive data
  3. The effectiveness and sophistication of malware is rapidly increasing. There is a high likelihood that at some point in time, your machine will become infected or compromised. When this happens, all of your locally-stored data is subject to exfiltration or destruction

Best Solution for Storage

The proper place to store work related data is your departmental secure server space (SAI servers). Each department within School of Medicine has an Information Security Liaison (ISL) who will be able to direct you to the storage or answer any additional questions you may have.