OIS Security Tip of the Month

UNC’s Office of Information Systems will be posting IT Security tips for our users. As IT security concerns become more a part of our everyday life, awareness is one of our best allies. For more information, contact your local IT Support or chat with us at help.med.unc.edu. This month's tip is based on sending sensitive data to the wrong person using Outlook.

OOPS! Please disregard the sensitive data I accidentally sent to you!

Outlook’s AutoComplete: It is important to pay close attention to the software shortcuts we use. There are no guaranteed take-backs or do-overs. Once you hit send, the email goes wherever you told it to go.

 autocomplete

If you pick the wrong James in the example above, you could be looking at a breach. When sharing sensitive documents/information, double-check the names (and addresses) you are sending to. Remember, emails sent to another UNC Exchange account are considered secure. Sending emails to the same colleague’s Gmail account, is NOT secure.

You can also delete unnecessary Autocomplete entries by clicking the X beside the entry not needed (or most likely to get confused).

The following link has specific information for turning Outlook’s Auto-Complete on or off:

http://office.microsoft.com/en-us/outlook-help/turn-on-or-off-auto-complete-list-name-suggestions-HA010354984.aspx

Also, please see the link below for general email awareness advice:

http://www.securingthehuman.org/newsletters/ouch/issues/OUCH-201407_en.pdf