Paperwork – Security, Old School.
During a recent risk assessment, it was discovered that some School of Medicine areas were less protected than would be ideal. A person wearing a lab coat and a fake ID badge:
- walked into an office in one of our buildings unescorted and unnoticed,
- took camera photos of patient information on paperwork sitting on employees desks, and
- opened cabinets with locks that had their keys sitting in the locks.
With a little effort, we can do better.
- Please, if you have paperwork that contains sensitive information, lock it up when you are done or are leaving. If you no longer need it, shred it in a secure shredding box.
- If you have lockable cabinets, use the locks and remove the keys when you are away from the area.
- Sensitive faxes should be handled securely and not left in public areas.
- And if you are the last one to leave the office or area, lock up behind you.